Condominium & Homeowner
Association Management
ALLEN Realtors® professionally manages more than 30 condominium and homeowner associations, comprising nearly 1,000 resident owners.
Proper management of homeowner or condominium association involves resourcefulness, judgement and knowledge so that you can maximize income potential, minimize operational costs, while maintaining the integrity of the premises, and ensure maximum satisfaction for the owners and occupants through ongoing service and achieving other mutual goals.
We Understand What You Want
At ALLEN Realtors®, we provide all necessary management services to give the association, its board, and its resident members, complete peace of mind. Our years of experience in management of rental properties, homeowner and condominium associations in Pierce County will eliminate any worry and allow you to feel secure. Our experience has helped us to understand that:
- You want a company that can be trusted in words and deed. No cheating, cutting corners, and no fudging the truth.
- You want a company that will work for you, with dedicated personnel that will put in the necessary time and knowledge making decisions with your best interests in mind;
- You want a company that’s flexible and that will cater your needs, not its own;
- You want a company that will respond to and anticipate maintenance needs;
- You want timely and accurate monthly activity accounting for your association;
We Help Protect Your Interests
ALLEN Realtors® provide homeowner and condominium associations first-rate management by minimizing expenses and maximizing revenue, while at the same time protecting the vested interest of each owner who belongs to the association. We do this by:
- Maintaining friendly and considerate relationships with vendors;
- Advising our clients on matters of preventive maintenance, thus allowing long-term savings;
- Getting multiple bids for larger projects;
- Hiring only licensed, bonded and skilled vendors so that the job gets done right the first time.
Have A Question? Need More Information?
We're here to help! If you would like to view a copy of our homeowner or condominium management contracts, or if you're interested in ALLEN Realtors® managing your condominium or homeowner association, contact us via email or by phone, 1-800-995-6111.
Condominium and Homeowner
Association Services That ALLEN Property Managers Provide
Collection of All Monthly and/or Special Assessments - Our computerized accounting system is fully capable of handling any monthly billings, special assessments, and late fees to generating all custom reports. All the funds collected are maintained in an account assigned only to your association.
Maintenance and Vendor Relations - We will coordinate, screen and schedule all maintenance calls as authorized by the Board of Directors. We will request bids, hire contractors and inspect their work on your behalf. We don't add any extra charge to the vendor’s bills and we do not receive any rebates from the vendors.
Payment of Recurring Expenses - We will process all monthly billings (utilities, insurance, taxes, etc.) and any other common area expenses. We will provide you with monthly statements itemizing all receipts and expenses.
Preparation of Annual Budgets - We will help the Board prepare an annual budget, usually 60 days prior to the end of the association’s fiscal year.
Processing of Liens for Uncollected Dues - We will help facilitate processing liens as required by the association’s by-laws with the attorney hired by the association.
Preparation of Annual Reports - We will provide two copies (one for the Board and one for the HOA/COA's CPA) of the year-end statements by January 30 to include the 1099s and year’s activity in summary and detail.
Proxies, Annual Notices and Minutes - We will notify the members of the association regarding the meeting dates, mail minutes and mail proxies to absentee owners.
Welcome Packets - We will mail welcome packets to new homeowners.
Alternate Addresses - We will maintain addresses for the owners who are renting their properties and mail to them and their tenant any materials relating to your association.
Preparation of Resale Certificates - We will prepare resale certificates for the homeowners in your association who are in the process of selling or refinancing their properties.State Forms - We will insure that all homeowner association matters are handled in compliance with frequently changing government regulations. We will file any necessary forms required by the State of Washington to maintain your non-profit organization.
Communication - The nature of our work is such that we may not be available to take your calls in the office all the time even during our normal workings hours, but all of our managers carry cell phones and pagers. There is also a person on call 24 hours a day for after-hour emergencies